1. Introduction

Wellness Seen respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information when you

visit wellnessseen.com, subscribe to our communications, contact us, submit information, interact with our

content, attend our events or otherwise interact with Wellness Seen.

It also explains your data protection rights.

2. Who is responsible for your information

The data controller is:

WS GLOBAL LIMITED

Trading as Wellness Seen

Company number: 17209017

Registered office:

8 Victoria Street

Produce Exchange Building

Liverpool

L2 6QJ

Registered in England and Wales

Email: info@wellnessseen.com

References to “Wellness Seen”, “we”, “us” and “our” in this Privacy Policy mean WS GLOBAL LIMITED.

3. Information we may collect

The information we collect depends upon how you interact with Wellness Seen.

13.1 Contact information

We may collect:

1.Your name.

2.Email address.

3.Telephone number where provided.

4.Postal address where relevant.

5.Company or organisation.

6.Job title or professional information.

7.Social media details where supplied.

3.2 Newsletter information

When you subscribe to our newsletter or other communications, we may collect:

1.Your name.

2.Email address.

3.Subscription preferences.

4.Date of subscription.

5.Evidence of consent where required.

6.Information about engagement with our communications where our email technology provides this functionality.

3.3 Contact forms

When you use a contact form, we may collect the information entered into that form.

This may include your name, email address, organisation, reason for contacting us and the contents of your message.

23.4 Brand, editorial and collaboration enquiries

If you submit a brand, pitch, press release, collaboration proposal, business enquiry, product information or

other editorial material, we may process:

1. Your professional contact details.

2.Information about your company or brand.

3.Information contained in correspondence.

4.Photographs or media supplied to us.

5.Website and social media links.

6.Other information you choose to provide.

3.5 Competition information

Where we run a competition or giveaway, we may collect information necessary to administer it.

This may include your name, email address, social media details, entry information and, for a winner,

information reasonably necessary to arrange delivery of a prize.

Specific privacy information may be provided for individual promotions where required.

3.6 Event information

Although Wellness Seen does not currently sell event tickets directly through wellnessseen.com, we may

receive personal information about people who book or attend Wellness Seen events through Eventbrite,

venues, event partners or other booking systems.

This may include:

1.Name.

2.Contact details.

3.Booking information.

4.Attendance information.

5.Ticket information.

6.Dietary requirements.

7. Allergy information.

8.Accessibility requirements.

9.Other information reasonably necessary to organise an event.

10.Emergency information where appropriate.

The booking provider may also process your information independently under its own privacy policy.

3.7 Special category information

Some information collected for events may reveal information about your health, disability, religious beliefs

or other matters that receive additional protection under data protection law.

For example, allergy information, certain dietary requirements and accessibility information may reveal sensitive information.

We will only process special category information when an appropriate legal condition applies.

Where explicit consent is the appropriate condition, we will request it separately.

We will not use health or similar special category information supplied for event administration for

unrelated advertising or marketing.

3.8 Photographs and video

We regularly photograph and film Wellness Seen events.

This may result in us processing identifiable photographs or video of attendees, practitioners, speakers,

partners and other participants.

Depending on the circumstances, we may process appropriate event photography on the basis of our

legitimate interests in documenting, reporting on and promoting Wellness Seen and its activities.

Where consent is legally required or is the appropriate basis for a particular use, we will obtain it.

Where reasonably practicable, attendees will be informed that photography or filming is taking place and

given a means of raising concerns or requesting that they are not individually featured.

We will take particular care where children are involved and obtain appropriate consent where required.

3.9 Technical information

When you visit wellnessseen.com, we or our technology providers may collect technical information such

as:

1.Internet Protocol address.

2.Browser information.

3.Device type.

4.Operating system.

5.Website pages visited.

6.Time spent on pages.

7.Referring website.

8.Approximate location derived from technical information.

9.Website interactions.

10.Cookie identifiers.

11.Advertising identifiers.

12.Information generated through analytics technology.

Further information is provided in our Cookie Policy.

3.10 Social media information

If you communicate or interact with Wellness Seen through Instagram or another social media platform, we may receive information associated with that interaction.

The relevant platform will also process information in accordance with its own privacy policy.

4. How we obtain information

We may obtain personal information:

1.Directly from you.

2.Through our website.

3.When you subscribe to our newsletter.

4.When you contact us.

5.When you complete a website form.

6.Through Eventbrite or another booking provider when you book a Wellness Seen event.

7.Through venues or event partners where appropriate.

8.At our events.

9.Through cookies and similar technologies.

10.Through social media platforms.

11.Through analytics and advertising technology.

12.From publicly available professional sources where relevant to our editorial or business activities.

5. How we use your information

We may use personal information for the following purposes.

5.1 Operating our website

We use information where necessary to operate, maintain, protect and improve wellnessseen.com.

Our lawful basis will ordinarily be our legitimate interests in providing and securing our website.

Where applicable cookie rules require consent, we will obtain the necessary consent or rely on an applicable statutory exception where its conditions are satisfied.

5.2 Responding to enquiries

We use contact information and correspondence to respond to enquiries, submissions, proposals and requests.

Depending upon the nature of the communication, our lawful basis may be our legitimate interests or taking steps at your request before entering into a contract.

5.3 Newsletter and marketing communications

Where required, we rely on consent to send our newsletter and consumer marketing communications by email.

You can unsubscribe at any time.

Every marketing email should provide an appropriate way to unsubscribe.

We may retain limited information after an unsubscribe request so that we can ensure that your preference

continues to be respected.

5.4 Editorial activities

We may process professional information, submissions, press information and correspondence in connection with our editorial activities.

Our lawful basis will ordinarily be our legitimate interests in researching, producing and managing legitimate editorial content and operating Wellness Seen as a media and wellness business.

5.5 Events

We may process attendee information to:

1.Plan an event.

2.Manage attendance.

3.Communicate essential event information.

4.Provide event experiences.

5.Manage dietary and accessibility requirements.

6.Deal with changes or cancellations.

7.Manage health and safety.

8.Document and promote events.

9.Respond to attendee enquiries.

Depending on the circumstances, our lawful basis may include performance of a contract, legitimate interests, legal obligations and consent.

Where special category information is processed, we will also identify an appropriate additional condition under data protection law.

5.6 Photography and filming

We may process event imagery for legitimate editorial, journalistic, documentary and promotional purposes.

Our lawful basis may be legitimate interests where appropriate.

Where consent is the appropriate legal basis, we will seek consent.

We will consider the reasonable expectations and privacy rights of individuals when deciding how imagery is used.

5.7 Competitions

We process information submitted to competitions so that we can administer entries, select and contact winners and fulfil prizes.

Our lawful basis may be performance of the terms of the competition and our legitimate interests in administering the promotion.

Any optional marketing consent will be handled separately.

Entering a competition will not automatically subscribe you to marketing communications where separate consent is required.

5.8 Analytics

We may use analytics services to understand how visitors use our website, identify popular content, improve website performance and understand our audience.

Depending on the technology and configuration involved, this processing may take place with your consent or under an applicable statutory exception.

Further information appears in our Cookie Policy and cookie preferences.

5.9 Advertising and marketing technology

We may use advertising and marketing technologies including Google and Meta technologies.

These technologies can help us measure campaigns, understand advertising performance, create audiences and deliver advertising.

Where consent is required before these technologies can store or access information on your device, they should remain inactive until appropriate consent has been obtained.

5.10 Legal obligations

We may process information where necessary to comply with applicable law, regulatory requirements, tax obligations, accounting obligations, court orders or legitimate requests from public authorities.

5.11 Protecting our rights

We may process information where reasonably necessary to prevent misuse, protect our website, investigate disputes, protect our legal rights or establish, exercise or defend legal claims.

6. Our lawful bases

Depending upon the processing involved, we may rely upon:

1.Your consent.

2.Performance of a contract with you.

3.Steps taken at your request before entering into a contract.

4.Compliance with a legal obligation.

5.Our legitimate interests, provided your interests and fundamental rights do not override those interests.

Where we process special category information, an additional legal condition must also apply.

7. Who we may share information with

We may share information where reasonably necessary with organisations that help us operate Wellness Seen.

These may include:

1.Website hosting providers.

2.Website developers and technical support providers.

3.Newsletter and email service providers.

4.Analytics providers.

5.Google services.

6.Meta services.

7.Advertising technology providers.

8.Eventbrite and other booking providers.

9.Event venues.

10.Event practitioners and instructors.

11.Photographers and content production providers.

12.Event partners and suppliers where information is genuinely required to provide an event service.

13.Professional advisers including accountants, insurers and lawyers.

14.Regulators, courts, law enforcement bodies and government authorities where required.

15.A genuine prospective buyer, investor, seller or professional adviser in connection with a restructuring, investment or sale of all or part of our business, subject to appropriate safeguards.

We do not sell lists of your personal information to third parties.

8. Eventbrite

Where you choose to book a Wellness Seen event through Eventbrite, you will leave wellnessseen.com and interact with Eventbrite’s service.

Eventbrite may process information as an independent organisation under its own privacy arrangements.

Information provided when booking may also be made available to Wellness Seen as the event organiser where necessary to manage the event.

You should review the privacy information presented on the relevant Eventbrite booking page.

9. Affiliate services

When you click an affiliate link, information may be processed by the retailer, affiliate platform or tracking provider so that a referral can be attributed to Wellness Seen.

Cookies or similar technologies associated with affiliate services will be managed in accordance with applicable privacy and electronic communications requirements.

The retailer or affiliate provider may act independently in relation to information it collects through its service.

10. International transfers

Some of the technology and service providers used by Wellness Seen may process information in countries outside the United Kingdom.

Where UK data protection law requires safeguards for an international transfer, we will take appropriate steps to ensure that an applicable transfer mechanism or protection is in place.

This may include use of an adequacy regulation, approved contractual safeguards or another legally recognised transfer mechanism.

11. How long we keep information

We do not intend to keep personal information indefinitely.

Retention depends upon why the information was collected.

11.1 Newsletter information

We retain subscription information while you remain subscribed.

After you unsubscribe, limited information may be retained on a suppression list so that we can respect your request.

11.2 General enquiries

General enquiries and correspondence will ordinarily be retained for up to 24 months after the last meaningful interaction unless there is a legitimate reason to retain them for longer.

11.3 Business and collaboration correspondence

Information relating to an ongoing professional or commercial relationship may be retained for the duration of that relationship and for a reasonable period afterwards.

11.4 Event information

Routine attendee information will generally be retained only for as long as reasonably necessary for event administration, follow up, accounting, record keeping or potential legal claims.

Health, allergy, dietary or accessibility information will generally be deleted or anonymised sooner once it is no longer necessary for the relevant event unless there is a lawful reason to retain it.

11.5 Financial and contractual records

Where applicable, relevant records may be retained for up to six years or another period required by law, accounting requirements or legitimate legal claims.

11.6 Competition information

Information will be retained for as long as necessary to administer the promotion and comply with relevant legal or record keeping requirements.

11.7 Analytics and advertising information

Retention periods vary according to the technology and configuration involved.

Further details should be available through our cookie preference system and Cookie Policy.

12. Security

We use appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, alteration, destruction or disclosure.

Access to personal information should be limited to people and service providers who reasonably need it.

No internet based system can guarantee absolute security.

13. Your rights

Depending on the circumstances, data protection law may give you rights including:

1.The right to request access to your personal information.

2.The right to request correction of inaccurate information.

3.The right to request deletion in certain circumstances.

4.The right to request restriction of processing in certain circumstances.

5.The right to object to certain processing.

6.The right to data portability in certain circumstances.

7.The right to withdraw consent where processing is based on consent.

8.Rights relating to certain automated decision making.

9.The right to object to direct marketing.

10.The right to make a data protection complaint.

These rights are subject to the conditions and exemptions contained in applicable law.

We may need to verify your identity before fulfilling a request.

14. Marketing choices

You may withdraw your consent to email marketing at any time.

You can do this by using the unsubscribe link contained in our marketing emails or contacting:

info@wellnessseen.com

We may retain a minimal suppression record after an unsubscribe request to ensure that you are not inadvertently resubscribed.

15. Cookie choices

You can manage applicable cookie and tracking preferences using the cookie controls available on

wellnessseen.com.

Where processing is based on consent, you can withdraw that consent.

Withdrawal will not affect processing that was lawful before withdrawal.

16. Data protection complaints

If you believe we have handled your personal information improperly, you can make a data protection complaint to us.

Please contact:

info@wellnessseen.com

You may use the subject line:

Privacy Complaint

Please provide sufficient information for us to understand your concern.

We will acknowledge receipt of a data protection complaint within 30 days.

We will take appropriate steps to investigate the complaint without undue delay, keep you appropriately informed and communicate the outcome.

You also have the right to complain to the Information Commissioner’s Office, the United Kingdom’s independent data protection regulator.

You do not have to contact us before exercising your right to approach the Information Commissioner’s Office.

17. Children

Wellnessseen.com is primarily directed towards an adult general audience.

We do not intentionally use the website to solicit personal information from children where it would be inappropriate to do so.

Where children participate in Wellness Seen events, we may collect appropriate information through a parent, guardian or other responsible adult where necessary.

We will take particular care with identifiable images and other personal information relating to children.

18. Automated decisions

We do not currently use personal information to make solely automated decisions about individuals that produce legal or similarly significant effects.

If that changes, we will provide appropriate information as required by law.

19. Changes to this Privacy Policy

We may update this Privacy Policy when our website, activities, technology or legal requirements change.

The latest version will be published on wellnessseen.com.

20. Contact us

For privacy enquiries, rights requests or data protection complaints, contact:

WS GLOBAL LIMITED

Trading as Wellness Seen

8 Victoria Street

Produce Exchange Building

Liverpool

L2 6QJ

Company number: 17209017

Email: info@wellnessseen.com